Annual Meeting Agenda and Other Notes

Discussions about NEBA tournaments scheduled for the 2011 season.

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Annual Meeting Agenda and Other Notes

Postby Joeyd » Wed Dec 14, 2011 9:52 am

This weekend marks our final tournament of the 2011 season. We're at Westgate Lanes in Brockton, with $2000 added to the prize fund. Thanks to Harry's Pub at Westgate Lanes for their sponsorship.. We will only be having one Saturday squad this year, at 6pm, and hope that it will be a big one!

Our annual meeting will take place on Sunday morning at 9:30 a.m. Following is the agenda for the meeting. Please note that in order to have all privileges you must be present at the start of the meeting. All those who attend are guaranteed a spot on the 12:30 squad, and all members who attend have voting privileges.


1. Reports of Tournament Director and Officers
2. Removal of Board Members who have missed three consecutive meetings.
3. 2012 sponsors
4. 2012 schedule & schedule for the first quarter of 2013
5. Proposed Bylaw Changes
a. Management – Add to the list of who comprises the Board of Directors, referred to as the Board, Add “h. All past Tournament Directors in good standing (emeritus) and All past Secretary/Treasurers in good standing (emeritus)”
b. Create an executive committee consisting of the president, first vice president, second vice president, secretary/treasurer and tournament director. The executive board shall be allowed to handle the business of the organization between meetings and may not create rules for itself. The executive committee is authorized to act for the board in the time in between board meetings and reports to the board.
c. Board Member At Large - Change from “President shall appoint members at large with the advice and consent of the board” to “with advice of the executive committee.” Add “appoint members at large which represents the membership”
d. Removal of a Board Member - Change “Any Board member, who fails to attend three (3) consecutive Board meetings, is subject to removal by a majority vote of a quorum of the Board.” To “two (2)”
e. Membership Requirements – Since there are no PBA tour exemptions in 2012-13 change “Any PBA member that has not won a PBA national tournament in the past five (5) years (US Open and USBC Masters is exempt) or is not an exempt player on the national PBA tour” –to- “Any PBA member that has not won a PBA national tournament in the past five (5) years, is not an exempt player on the national PBA tour (exempt portion valid through 2012) or is not in the top 40 on the PBA points list for the prior season.” Add: “Any NEBA member in good standing who wins a national title and maintains their NEBA membership can continue to compete in NEBA.”
f. Annual Meeting – To allow the meeting before the annual meeting to be in October or November, change “Any bylaw changes to be voted on must have been submitted in writing to the Secretary/Treasurer by October 15 to for publication in the October NEBA Newsletter” to “September 15 to for publication in the September NEBA Newsletter and posted on the website”..
6. Proposed Tournament Rules Changes
a. Reoil the lanes before the 12:30 squad. If passed, would need to discuss changing times for two Sunday squads and asking centers about ending later.
b. Senior/Women Cuts – Move the women from the super senior cut to the regular senior cut.
c. Match Play Finals - Change “The bowler with the highest qualifying block has a choice of lanes on each pair” to “The highest seeded bowler has a choice…”
d. Practice Times for Match Play – Change practice times from (5) minutes of practice –to- (10) minutes of practice the first round of match play and (5) minutes of practice for the second round if ether bowler is entering from a bye. In doubles tournaments, (15) minutes in round one and $10) minutes if either team is entering with a bye. All other rounds will be (2) balls on each lane.
e. Practice on tournament lanes - Allow practice on tournament lanes after the Saturday night squad that have been conditioned with the tournament shot.
f. Lane Courtesy - Change “Two lane courtesy shall be observed. Bowlers shall make a delivery without an intervening delivery from one of the lanes adjacent to the specific lane.” To “one lane courtesy”
g. Senior/Women Cuts – Per rules, 1:6 Senior/Women qualify for match play instead of advance to match play. Add “When a senior/women misses roll call, the spot will be filled with the next alternate on the at-large list” –or- “When a senior/women misses roll call, the spot will be filled with the next alternate on the senior/women list. If that alternate is not present, the spot will be filled with the next alternate on the at-large list”
h. Dress Code: Add to the shirt rule that “Names on back of shirt must be legible.” And/or “Names on back of shirt must be in a computerized font.” And/or “Approved name tags must be worn flat and either attached with two-sided tape or pins on both ends with the font being read straight across.”
i. Dress Code - Change from mock necks from bowling companies or NEBA sponsors -to- all mock neck shirts. Allow Capri pants and skirts for women. Add Shorts maybe worn provided they do not go below the knee and are not athletic type. Jean shorts without holes are allowed. Golf type shorts are preferred.
j. Only bowlers who reserve on-line or sign up together in line on-site may bowl together. All others will be assigned lanes by the tournament director as they sign up on-site.
k. Senior of the Year – Change eligibility from those who attained 50 by January 1 -to- allow all points earned once the age of 50 has attained.
7. Proposed Rule Changes:
a. All members who find a sponsor for NEBA are entitled to receive compensation of 10% of the sponsorship with a max of $250 -or- a max of $500.
b. Expenses – Put $1 per entry aside for a “mega tournament” with details to be determined.
c. Expenses - Put $1 or $2 per entry aside for the point leader invitational. Eliminate the rule regarding the point leaders tournament which guarantees NEBA will add a minimum of $1,000 to the prize fund and the maximum NEBA will add will keep the total prize fund at no more than $14,000. Sponsor money may make the prize fund exceed $14,000.
8. Senior Champions - Results of survey. Add a senior cut in the 2012 Tournament of Champions – A poll of the seniors who are champions will be taken
9. Brackets – Run senior brackets. Run a 32 person bracket with $10 or $20 entry.
10. Increase pay for web manager Scott Widmer from three paid entries per year -to- four -or- five paid entries per year since he has been doing more work including editing the videos for internet.
11. Slogan Contest – Start the slogan contest for t-shirts on January 1. Slogans submitted by January 10. Vote for best slogan ends February 15.
12. Take credit cards for membership, prepayment of entries and/or on-site entries.
13. Committee Reports
14. 2012 Board Members at Large and Officers
15. Point Leader Invitational 2013
16. New Business



Following is also the minutes from our Board of Directors meeting at AMF Lang's Lanes in November.


Minutes from Board of Directors’ Meeting
Held Sunday, November 27 at AMF Lang’s Lanes, Cranston, RI before the Tournament of Champions
Board of Directors Present: President Alex Aguiar, 1st VP Tim Healey, 2nd VP Chris Viale, S/T Becky Kregling, TD Joey Nereu, Rob Grexer, Dave Kipperman, Larry King and Ed Roberts and Past President Chris Monroy. Board of Directors Absent: Ed Gagnon and Carlton Pickron. Members Present: John Bercier, Steve Blanchet, Brian Boghosian, Miles Coplan, Ralph Dahlgren, Chris Forry, Tim Gillick, Steve Hardy, Tony Reynaud and Frank Verni (late)
2. Meeting called to order at 9:04AM by President.
3. Board Members at Large Appointment for 2012 – Anyone interested must apply in writing to the President Alex Aguiar by December 10.
4. Reports of Officers & Tournament Director Summaries were given
5. Discuss Proposed Bylaw Changes
(to be acted upon at Annual Meeting unless proposal is withdrawn by person who submitted it):
a. Management – Add to the list of who comprises the Board of Directors, referred to as the Board, … Add “h. All past Tournament Directors in good standing (emeritus) and all past Secretary/Treasurers in good standing (emeritus)”
b. Create an executive committee consisting of the president, first vice president, second vice president, secretary/treasurer and tournament director. The executive board shall be allowed to handle the business of the organization between meetings and may not create rules for itself. The executive committee is authorized to act for the board in the time in between board meetings and reports to the board.
c. Board Member At Large - Change from “President shall appoint members at large with the advice and consent of the board” to “with advice of the executive committee.” Add “appoint members at large which represents the membership”
d. Removal of a Board Member - Change “Any Board member, who fails to attend three (3) consecutive Board meetings, is subject to removal by a majority vote of a quorum of the Board.” To “two (2)”
e. Membership Requirements – Since there are no PBA tour exemptions in 2012-13 change “Any PBA member that has not won a PBA national tournament in the past five (5) years (US Open and USBC Masters is exempt) or is not an exempt player on the national PBA tour” –to- “Any PBA member that has not won a PBA national tournament in the past five (5) years, is not an exempt player on the national PBA tour (exempt portion valid through 2012) or is not in the top 40 on the PBA points list for the prior season.” Add: “Any NEBA member in good standing who wins a national title and maintains their NEBA membership can continue to compete in NEBA.”
f. Annual Meeting – To allow the meeting before the annual meeting to be in October or November, change “Any bylaw changes to be voted on must have been submitted in writing to the Secretary/Treasurer by October 15 to for publication in the October NEBA Newsletter” to “September 15 to for publication in the September NEBA Newsletter and posted on the website”.
6. Discuss Proposed Tournament Rules Changes (to be acted upon at Annual Meeting unless proposal is withdrawn by person who submitted it):
a. Dress Code - Change from mock necks from bowling companies or NEBA sponsors -to- all mock neck shirts. Allow Capri pants and skirts for women. Add Shorts maybe worn provided they do not go below the knee and are not athletic type. Jean shorts without holes are allowed. Golf type shorts are preferred.
b. Expenses - Decrease expense fee from $9 to $8 (Withdrawn)
c. Expenses - Put $1 or $2 per entry aside for the point leader invitational. Eliminate the rule regarding the point leaders tournament which guarantees NEBA will add a minimum of $1,000 to the prize fund and the maximum NEBA will add will keep the total prize fund at no more than $14,000. Sponsor money may make the prize fund exceed $14,000.
d. Expenses – Put $1 per entry aside for a “mega tournament” with details to be determined.
e. Senior/Women Cuts – Move the women from the super senior cut to the regular senior cut.
f. Match Play Finals - Change “The bowler with the highest qualifying block has a choice of lanes on each pair” to “The highest seeded bowler has a choice…”
g. Practice Times for Match Play – Change practice times from (5) minutes of practice –to- (10) minutes of practice the first round of match play and (5) minutes of practice for the second round if ether bowler is entering from a bye. In doubles tournaments, (15) minutes in round one and $10) minutes if either team is entering with a bye. All other rounds will be (2) balls on each lane.
h. Practice on tournament lanes - Allow practice on tournament lanes after the Saturday night squad that have been conditioned with the tournament shot.
i. Lane Courtesy - Change “Two lane courtesy shall be observed. Bowlers shall make a delivery without an intervening delivery from one of the lanes adjacent to the specific lane.” To “one lane courtesy”
j. Change the rule of using an alternate to “ “If a bowler misses roll call, a bye will be given. The bowler who misses roll call will get the last cash spot and points, minus a $25 fine for not showing up.” (Withdrawn) Add to annual meeting agenda: Senior/Women Cuts – Per rules, 1:6 Senior/Women qualify for match play instead of advance to match play. Add “When a senior/women misses roll call, the spot will be filled with the next alternate on the at-large list” –or- “When a senior/women misses roll call, the spot will be filled with the next alternate on the senior/women list. If that alternate is not present, the spot will be filled with the next alternate on the at-large list”
7. Annual awards – Motion by Becky Kregling to add $50 for the high qualifying block to the Annual Awards. Second by Ed Roberts. Passed.
8. Senior cut in the 2012 Tournament of Champions – A poll of the seniors who are champions will be taken
9. Senior of the Year – Change eligibility from those who attained 50 by January 1 -to- allow all points earned once the age of 50 has attained.
10. Point Leader Invitational 2011 & 2012
11. Schedule – A senior event will be added on the Saturday of non-champs weekend
12. Sponsors for 2012 – Alex has found two sponsors which total $1,500. Ebonite’s sponsorship runs through April 30, 2013. Alex will contact last year’s sponsors to see if they are going to renew.
13. Promotion- Slogan for t-shirts. The winner will receive a $90 paid entry.
14. Distribution of Sponsor Bowling Balls – Since we have added extra tournaments, we do not receive enough balls to give two out at each tournament. There was no motion to purchase extra balls. Balls will be given out at regular open field tournaments only. They will not be given out at invitationals, non-champions or champions tournaments.
15. Brackets – Mixed discussion on running senior brackets or non champion brackets. Add a super bracket with a $20 entry fee with 32 people (16 needed to run the bracket). Advertise brackets and pots with signs on-site.
16. Credit cards for membership, prepayment, and onsite entries will be discussed at the annual meeting.
17. New business
a. Add to the annual agenda: Names on back of shirt must be legible. Names on back of shirt must be in a computerized font. Approved name tags must be worn flat and either attached with two-sided tape or pins on both ends with the font being read straight across.
b. Add a section to the website for minutes and motions
c. Facebook is seen as a promotional site. Posts maybe removed by administrators.
d. Create working committees
e. Create a video for new member
f. Remind bowlers about the rules of changing surfaces during competition
g. Add to the annual meeting agenda: Reoil the lanes before the 12:30 squad.
h. Add to the annual meeting agenda: Only bowlers who reserve on-line or sign up together in line on-site may bowl together. All others will be assigned lanes by the tournament director as they sign up on-site.
i. Add to the annual meeting agenda: All members who find a sponsor for NEBA are entitled to receive compensation of 10% of the sponsorship with a max of $250 or a max of $500
18. Motion to adjourn meeting by Chris Viale. Second by Larry King. Passed. Meeting adjourned at 10:45AM


Thanks for reading. Hope to see everyone this weekend!
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Joeyd
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