Agenda for the Annual Meeting ... Dec 12 in Brockton, MA

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Agenda for the Annual Meeting ... Dec 12 in Brockton, MA

Postby Becky » Sat Dec 11, 2010 12:46 am

I meant to put this up sooner.
An easier to read version of this can be found on the last page of the TofC/Non-Champs newsletter

AGENDA FOR THE ANNUAL MEETING ON DECEMBER 12, 2010 – WESTGATE LANES AT 9:30 A.M.

Must be at start of meeting to have all privileges. All Members can vote and are encouraged to attend.
Those who attend the meeting are guaranteed a spot on the 12:30 squad


1. Reports of Tournament Director and Officers
2. Results of Election for Vice President
3. 2011 sponsors
4. 2011 schedule & schedule for the first quarter of 2012
5. Question legality of vote for changing the attendance policy at the last meeting – grounds – bylaw change.
6. Motion to reconsider vote of entry fee increase. Question legality of vote of entry fee increase at the last meeting. If deemed illegal, proposal to restore entry fee to $80.
7. Rule Change
a. All matters for consideration by the board shall be brought to the attention of the board by means of a proposal in writing and placing said proposal on the agenda prior to the meeting for which the matter is to be considered. The board shall only consider the proposal as written by the person proffering the proposal. Any variation of the proposal shall be brought as an additional proposal. Any so-called “new business” shall no longer be considered by the board at any meeting. In the event that a situation/matter/issue or other such proposal should arise that required immediate attention of the board, the member(s) of the board desiring the address said issue shall notify the by email of the situation/matter/issue and request the board convene at the next tournament. The Board shall then vote to determine whether or not a meeting should take place to discuss the issue. A majority vote of the Board shall be sufficient to call a meeting. Should the board vote to convene a special meeting, the meeting shall then be published in the NEBA newsletter and posted on the NEBA website along with the issue to be considered so as to put the entire membership on notice of the meeting and the issue.
b. Same rule as above except replace “all matters” and “situation/matter/issues” with Tournament Rules.
8. Proposed Bylaw Changes
a. Change the minimum number of lanes to host a singles or doubles to tournament from 40 to 32.
9. Proposed Tournament Rules Changes
a. Add women to the senior. “One of women and six senior participants (age 50 and over) across all squads will qualify for the match play finals with a minimum of one (1) in singles tournaments. One $50 cash spot will be paid to the woman or senior participant with the highest qualifying score that did not qualify for the match play finals.”
b. Increase the minimum to cash ratio from 1 in 5 -to- 1 in 5.25 (see chart below)
10. Change entry fee to $85 or $90.
11. Reoil practice lanes before match play. Oil the lanes during match play practice so it won’t take more time.
12. Increase expenses from $9 -to- $10.
13. Increase pay for web manager Scott Widmer from two paid entries per year -to- three paid entries per year since he has been doing more work including uploading the championship match videos to the site.
14. Change the Salary of the Secretary/Treasurer from $350 plus $1.50 per entry -to- $450 plus $1.50 per entry -or- $350 plus $2.50 per entry -or- $350 plus $2.00 per entry plus $2 per member.
15. Change Board of Directors Compensation a budgeted item with a maximum distribution amount to be $750. Change the compensation from 2 free entries for perfect attendance -to- a maximum of $150. Change 75% attendance from 1 free entry -to- a maximum of $75. If the total maximums exceed the $750 budget, each will be reduced by the same percentage to make it fit within the budget.
16. Change the compensation for a bowler who is eliminated from match play by a roll-off from “a free entry… or a sponsor’s prize…” -to- “$50”.
17. Change the compensation for a member finding a sponsor for NEBA from a paid entry for up to a $500 sponsor -to- 10% of the sponsorship up to a maximum of $100.
18. 600th Tournament in April 2011 – At the last meeting, it was voted to change the entry fee to $150 and $100 for reentries. USBC requires prize funds to be identical for each entry. If we keep our breakdown the same (entry fee – linage - $9 expenses), NEBA would have to add $50 per entry from the general fund. Discuss keeping entry fees the same, $150/$140 or $125/$100.
19. Committee reports
20. 2011 Board Members at Large and Officers
21. New Business

Proposal to increase minimum cash ratio
Current - Maximum ratio 1:5 to cash Proposed - Maximum ratio 1:5.25 cash
Entries Qual Low Ratio High Ratio Entries Qual Low Ratio High Ratio Increase
41 - 80 16 2.6 5 41 - 84 16 2.6 5.25 4
81 - 120 24 3.4 5 85 - 126 24 3.5 5.25 6
121 - 160 32 3.8 5 127 - 168 32 4.0 5.25 8
161 - 200 40 4.0 5 169 - 210 40 4.2 5.25 10
201 - 240 48 4.2 5 211 - 252 48 4.4 5.25 12
241 - 280 56 4.3 5 253 - 294 56 4.5 5.25 14
281 - 320 64 4.4 5 295 - 336 64 4.6 5.25 16
321 & up 64 plus paid spots for 1:6 353 & up 64 plus paid spots for 1:6
Becky Kregling
NEBA Secretary/Treasurer
Becky
Site Admin
 
Posts: 291
Joined: Tue Apr 27, 2004 9:40 am
Location: Stratford, CT

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